Clubs seeking refund from players
As a County, we will always try to recover disciplinary monies owed to a club from a player, providing claim of them fall within the relevant timescales, however clubs could help themselves by not playing players who are in debt to them. It is stressed that the club MUST pay the fines with the County FA in the first instance. Any other monies owed to the club by individual players are at the discretion of the Chief Executive and the Disciplinary Committee but recovery of kit and equipment etc would fall outside the scope of the scheme.
Leagues seeking monies owed from clubs
In many cases if a League is owed monies by an existing club, the easiest way of recovering the debt is for the league to suspend fixtures for that club until such time the monies are paid, treating any game missed as a broken fixture.
If a club folds owing the league monies, the league should write to all the registered players of that club having proportioned out the fine outstanding prior to contacting the County FA. After allowing 7/14 days for a response the league could then approach the Association for assistance.
If your club or league is owed money, The FA has strict guidelines on the timescales involved in the County FA stepping in to help in the recovery of these monies.
The County FA handbook (pg.176) states:
“The Parent Association should be approached as soon as it is clear there is a problem. In all cases this should be within 28 days of formal payment being requested, and 56 days of the debt being incurred.”
Procedure
1) Write to the player(s) concerned as soon as it is clear there is outstanding debt giving players 7 to14 days to respond.
2) If the players do not respond within that timescale please contact us immediately, in writing, stating who owes money, what the money is owed for, and how much is owed. We will require the addresses of the players concerned and copies of correspondence sent to them.
3) Providing notification and the debt falls within the timescales given the County FA will then write to the players concerned giving them a further 14 days to pay the monies.
4) Failing to pay the County FA, will result in further fines being issued to the players and they may become suspended until these monies have been paid.
5) As and when the monies are paid to the County FA, the Association will then forward a cheque to the club/league in due course for the monies owed.
PLEASE NOTE THAT THIS IS A SERVICE WE OFFER OUR CLUBS AND LEAGUES THROUGHOUT THE SEASON AND NOT JUST AT THE END OF THE PLAYING SEASON HOWEVER THE TIMESCALES WILL BE STRICTLY ADHERED TO.