Debt Recovery

Debt Recovery

Know how to recover monies owed to your club


The Football Debt Recovery scheme gives clubs and leagues the opportunity to recover monies owed to them.

Under FA Regulations only money for the following can be used under Football Debt Recovery:

  • Match Costs (e.g. match fees)
  • League Costs (e.g. repair to cups)
  • Fines for Discipline cases (cautions, dismissals, misconduct charges)
  • Playing Expenses (e.g. pitch hire)

For Match Costs, League Costs and Playing Expenses receipts will be needed.

The following cannot be used under Football Debt Recovery:

  • Kit/Equipment
  • Club subscriptions
  • Signing on fees
  • Internal Club fines (expect those imposed as a result of discipline cases)
  • Fund Raising schemes
  • End of season trip costs


Northamptonshire FA should be notified as soon as it’s clear there is a problem recovering the money owed the club/league. In all cases you should inform us that there is a problem within 28 days of the formal payment being requested, and 112 days of the debt being incurred. These timescales are strict. Do not leave it until the end of the season if a player/club owes you money.


Football Debt Recovery is limited to £50 minimum total claim, for Match Costs, League Costs and Playing Expenses. However for recovery of discipline monies, there is no minimum.


It is the responsibility of the club/league to take reasonable steps to recover the debt before requesting Northamptonshire FA to take action.

Reasonable steps should include:

  • Writing to the player/club to inform them of the monies owed
  • Not allowing the player to participate in any games/training


Harley Collyer

Investigations Officer


Telephone: 01604 678403 


Write to the player(s)/club concerned as soon as there is a problem getting payment. Correspondence must provide a date before which payment must be received, we recommend 14 days. (Example on the document below)

If payment has not been received within the timescale stated, contact the Association immediately. The Football Debt Recovery application form be filled in with the player details, how much is owed and what for. A copy of the original letter sent to the participant also needs to be included. This needs to be received within 28 days of the payment request being made, and 112 days of the debt being incurred.

Providing the request falls within the correct timescales, we will then write to the participant giving them a further 14 days to pay the monies.

The participant failing to pay the County FA will result in a suspension notice being sent out with an administration fee included. This will give the participant 21 days to pay, if they do not on day 22 the participant will become suspended from all football until these monies have been paid.

As and when the monies are paid to the County FA, the Association will then forward a cheque to the club/league with the monies owed. Where a club has folded its qualifying debts maybe split against its registered players and officers, and action can be taken against them individually to recover the club’s debts. This can be used by both Leagues and the County FA.

If you wish to make an application for Football Debt Recovery please send Harley a copy of the letter that you have sent to the player/s along with their full name, address and date of birth.